Desk Management Trends 2021

2021 will result in a transformation of the way we use and occupy spaces with desk management and hoteling solutions building a malleable foundation for the dynamic workplace of tomorrow.

Whether you’re talking about a densely populated office or a large, open campus, the return to work is going to look the same. Some will re-enter the office, but just as many will continue working remotely.

Remote work might be here to stay, but not for everyone, and certainly not everyday like it is now. Organizations will strike a proper balance between on-site experiences, off-site accessibility, and supporting platforms.

We all have to rise to the challenge. Along the way we’re learning, supporting, and redefining many newly-appointed workstations. It hasn’t been easy, and it’s only going to get more difficult over time.

It doesn’t make sense to permanently assign offices, desks, or rooms anymore. Instead, operations and real estate teams are aiming to dole out workstations based on a complex set of re-entry requirements.

The technology is evolving and we are continually discovering many new ways in which it can be applied and improved.

Desk scheduling tools are instrumental in tomorrow’s workplace. Why?

Here are some of the more prominent trends we’re seeing in desk management:

High traffic areas used to emit live, vibrancy. But a high traffic office now impacts productivity, safety, and exposure. Occupancy sensors used at desks, conference rooms, and other high traffic areas give a better understanding of which spaces are actively in use. They share real-time data — thanks to IoT — that support the various needs of the modern workforce, including new contact tracing protocols.

Crisis naturally accelerates change. That’s what happened to today’s workplace, and although some transformations were already underway, the pandemic and current events served as a catalyst. It made organizations prioritize the following:

Mobility stands above all others, when it comes to managing office capacities, available workspace, and hybrid work solutions. Tomorrow’s workplace must be accessible and dynamic. Workers should be able to tap into major solutions and tools on-the-go.

Consider booking the next day’s workspace from the sofa at home. Or, reserving that day’s desk during an early morning commute. Not only are these scenarios possible, they’re being enhanced over time to boost convenience, access, and usability.

High-touch components, like screens and kiosks, will be replaced by personal devices and mobile interactions. These solutions foster the needs of a digital-oriented workplace, without compromising safety and distancing protocols.

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